Annual General Meeting of a Company for year ended March 2014
A company should hold its Annual General Meeting (hereinafter referred to as AGM) for the financial year ended on 31.03.2014, latest by 30.09.2014. For this purpose of calling for AGM and for approving the Financial Statements, Board Report and other related documents, the Board of Directors need to have a Board Meeting which should be personally attended by the Board Members and the Directors cannot attend the meeting by Video Conference.
Hence the Board Meeting (Normally called as SECOND QUARTER BOARD MEETING) has to happen physically and not by video conference.
The Annual General Meeting of the Company needs to be attended by the members personally, Hence if the Company has only TWO individual shareholders they have to attend the meeting personally and cannot appoint a proxy. Further the quorum (the minimum number of members required to constitute a valid meeting) has to be two members personally present and not by proxy.
Further if the Company has Body Corporate as its members, in such case the Company has to obtain representative letters from its members for attending such AGM. The representing persons would be treated as members only and not as PROXY and hence they would be counted for the purpose of quorum.
Hence taking into consideration above circumstances kindly make the required arrangements so that the company meets the requisite deadlines (holds the AGM maximum by 30.09.2014).
Information Shared by Incline Corporate Services Pvt Ltd
What is the due date to file annual statements in form 20B, 23AC and 23ACA with ROC?
Form 23AC and 23ACA should be filed within 30 days of AGM and annual returns in form 20B should be filed within 60 days of AGM.